アドミニストレーションオフィサー/ Administration Officer

An international school is looking for an Administration Officer. The selected candidate will provide administrative support, coordinate school operations and the Clubs & Activities Programme, and ensure efficient communication and collaboration across the school community.

Responsibilities:

• Manage enquiries from parents, staff, partner schools, and other stakeholders via email, telephone, and in person
• Provide administrative support for Primary School events and daily campus operations
• Serve as a back-up receptionist by welcoming visitors, handling incoming calls, and supporting student registration
• Maintain reception, administration, and storage areas in a clean and organised condition
• Prepare and calculate unstamped mail costs and report monthly expenses to the Finance department
• Organise and prepare documents for Tokyo Metropolitan Government and local government authorities
• Coordinate logistics for whole-school events
• Build and maintain effective relationships with departments across the school
• Identify operational improvement opportunities and support their implementation
• Perform ad hoc administrative duties as assigned by the Administration Manager
• Manage the termly Clubs & Activities Programme with the Deputy Principal and Club Coordinators
• Administer club registrations and student allocations through the online platform
• Provide guidance to staff, parents, and students on using the online platform
• Coordinate facility bookings for clubs and activities
• with the Communications Department to promote the Clubs & Activities Programme
• Ensure Externally Run Club providers maintain required safeguarding documentation and agreements

Requirements:

• Expertise in email, internet, Google Apps, and MS Office Suite
• Excellent communication skills with people of all ages and nationalities
• Professional level Japanese; good command of English

About the Company:

well-established international school providing a high-quality British education in Japan. The school offers a diverse and collaborative environment that supports academic excellence and student development.

Keywords:

学校事務, 一般事務, 教育機関, 学校運営, 総務, 学校管理, クラブ活動, イベント運営, カスタマーサービス, 求人, 外資系

Job Ref: VZVP5K