オフィスアドミニストレーションスペシャリスト/ Office Administration Specialist

An international confectionery company is looking for an Office Administration Specialist. The selected candidate will manage office administration, support employee and visitor services, coordinate workplace operations, and ensure efficient day-to-day office management. This is a contract role.

Responsibilities:

• Provide excellent customer service to employees and visitors
• Assist with employee onboarding and prepare workplace resources
• Maintain visitor sign-in and sign-out records
• Maintain a clean, organised, and welcoming office environment
• Manage office security administration, including access cards and visitor logs
• Coordinate meeting room bookings and replenish meeting room supplies
• Manage the procurement and inventory of welcome kit supplies
• Serve as the main point of contact for internal and external communications
• Translate office invoices into English and coordinate SAP input and goods receipt processing
• Coordinate maintenance and repair work with technicians and vendors
• Liaise with building management, contractors, and the Regional Workplace Manager
• Provide administrative support to staff and management
• Coordinate IT equipment orders and IT service arrangements
• Manage daily office operations and maintain office manuals and asset records
• Support emergency evacuation procedures as a fire warden or fire sweeper when required
• Manage courier services and office disposal activities
• Coordinate office supplies, including stationery, groceries, paper, water, and coffee

Requirements:

• Strong problem-solving skills
• Ability to manage multiple priorities
• Ability to work effectively with others
• Continuous improvement mindset
• Strong analytical, planning, and organisational skills
• Customer-focused with strong teamwork and communication skills
• Native level Japanese; business level English

About the Company:

A globally recognised confectionery manufacturer with a strong international presence and a portfolio of well-known consumer brands. The company is committed to delivering high-quality products while fostering a collaborative and efficient workplace environment.

Keywords:

総務, オフィス管理, オフィスアドミニストレーション, 事務, オフィスサポート, ファシリティ管理, 庶務, 在庫管理, 社内調整, HRサポート, 求人, 外資系

Job Ref: 3U732L