プラクティスアシスタント/ Practice Assistant

A global law firm is seeking a Practice Assistant. The successful candidate will provide comprehensive administrative and secretarial support to partners and lawyers, managing workflows, communications, and operational tasks across a global team. This is a hybrid setup role.

Responsibilities:

• Arrange meetings, conferences, and events, including booking venues and coordinating with internal and external stakeholders
• Organise hybrid meetings by arranging online links and technical requirements
• Plan and manage travel arrangements including flights, trains, hotels, car rentals, itineraries, and visas
• Organise and prioritise workflow to meet deadlines and manage multiple assignments
• Create and maintain contact databases and email distribution lists
• Coordinate with business support teams on behalf of stakeholders
• Manage assigned projects and ensure timely completion
• Assist with time entry for lawyers
• Prepare legal documents, correspondence, and communications
• Handle multi-line telephone systems and manage incoming and outgoing calls
• Draft, revise, proofread, and edit documents including letters, memos, reports, and emails
• Manage expense processes and oversee client billing and reporting
• Utilise firm software systems including Microsoft Office, iManage, Chrome River, Teams, InterAction, and secure file sharing tools
• Identify and troubleshoot technical issues and escalate when required
• Maintain confidentiality of sensitive information and uphold firm procedures
• Build and maintain strong relationships with internal and external stakeholders

Requirements:

• Experience in administrative or secretarial support roles
• Experience booking domestic and international travel
• Experience supporting stakeholders in a professional services environment
• Experience supporting associates and partners at an international law firm
• Proficiency in MS Office Suite
• Professional telephone manner
• Flexibility to support evening and weekend work on an ad hoc basis
• Professional level Japanese and English

About the Company:

The company operates in the legal services industry, providing comprehensive legal advisory and support to global clients. It is a globally recognised firm with an international presence, delivering high-quality legal services across multiple jurisdictions.

Keywords:

秘書業務, 法律事務所, アドミン業務, スケジュール管理, 出張手配, ドキュメント作成, 経費管理, クライアント対応, グローバルチーム, オフィスサポート, 求人, 外資系

Job Ref: Y7DMK7