ジェネラルアドミニストレーター/ General Administrator

A multinational automotive technology company is looking for a General Administrator. The selected candidate will provide executive and administrative support, oversee office operations, manage travel and expatriate services, coordinate logistics and compliance activities, and support IT and facility management.

Responsibilities:

• Provide executive and personal assistant support to the Managing Director and relevant managers, including scheduling, travel arrangements, and document preparation
• Handle reception duties and manage incoming phone calls
• Support new employee orientation and onboarding preparation
• Coordinate employee business travel arrangements
• Manage expatriate and inpatriate support processes
• Oversee office management, including layout planning and equipment control
• Manage real estate-related matters
• Coordinate construction and office relocation projects
• Ensure smooth day-to-day office operations
• Manage shipping and logistics coordination
• Handle purchasing of office supplies and related goods
• Manage occupational health and safety initiatives
• Oversee fire, explosion prevention, and safety compliance measures
• Plan and execute fire drills
• Maintain the Business Continuity Plan
• Manage company insurance policies
• Provide basic IT support for PCs, mobile devices, and pocket Wi-Fi in collaboration with the global IT team
• Support legal-related administrative matters

Requirements:

• Bachelor’s degree or above in Business Administration, Management, or a related field
• 3–5 years of experience in general administration or office management
• Knowledge of facility management, safety regulations, and compliance practices
• Basic understanding of IT equipment and office systems
• Project coordination skills for office relocation, construction, and safety initiatives
• Proficiency in MS Office Suite
• Business level English; proficient in Japanese

Preferred requirements:

• Experience supporting senior management such as Managing Directors or Directors
• Experience handling expatriate support and travel coordination

About the Company:

This company operates in the automotive technology industry, delivering advanced solutions to customers worldwide. It is part of a global organisation that values operational excellence, collaboration, and innovation.

Keywords:

総務, 一般事務, オフィスマネジメント, エグゼクティブサポート, 秘書業務, 出張手配, 駐在員サポート, ファシリティマネジメント, 安全衛生, コンプライアンス, 物流管理, 調達, ITサポート, プロジェクト管理, 求人, 外資系

Job Ref: Q26GCC