PA/オフィスマネージャー/ PA/Office Manager

A global energy trading company is seeking a PA/Office Manager. The selected candidate will manage executive support, office operations, facilities, events, travel, expenses, and administrative coordination across internal departments and external stakeholders. This is a contract role.

Responsibilities:

• Manage the Co-Head of Japan’s schedule, including meetings and appointments
• Manage expenses and travel arrangements
• Arrange meetings with external clients and visitors for the Co-Head of Japan
• Oversee facilities planning and coordinate office support services, including visitor registration, mail distribution, courier services, and building pass access
• Manage the safekeeping, warranty periods, and servicing of office equipment
• Manage stationery and pantry supplies while supporting Go Green initiatives and minimising waste
• Organise department meetings, including meeting rooms, video conferencing facilities, refreshments, and travel arrangements
• Verify invoices related to general office expenses, stationery, couriers, and travel before forwarding them to Finance for payment
• Order business cards, festive gifts, and flowers for special occasions as required
• Consolidate monthly activity reports from departments and distribute them to the floor
• Facilitate and administer other office duties as needed
• Coordinate external events and exhibitions
• Arrange office events, including offsite meetings and events

Requirements:

• More than 5 years of experience in administrative and operations functions
• Professional proficiency in MS Office Suite
• Professional email and letter writing and presentation preparation skills
• Task scheduling and deadline management skills
• Calendar management skills
• Proficient in MS Teams, Zoom, and related productivity tools
• Proficient level Japanese and English

Preferred requirements:

• Experience operating office equipment such as printers, scanners, and copiers
• Familiarity with telecommunication systems
• Experience in data entry and database management
• Experience supporting a trading floor within an energy-related industry

About the Company:

The company operates in the energy-related sector, with the Japan office supporting activities across management and functional teams. The role provides administrative and operations support within an energy-related business environment

Keywords:

PA, オフィスマネージャー, 秘書, オフィス管理, 総務, 管理業務, スケジュール管理, カレンダー管理, 経費管理, 出張管理, イベント運営, 事務, エネルギー, エネルギー関連業界, 求人, 外資系

Job Ref: 1Z3H4I