エグゼクティブアシスタント/ Executive Assistant

A foreign investment bank is searching for an Executive Assistant. The selected applicant will provide executive support, ensuring seamless coordination of schedules, meetings, travel, and communications. This is a temp to perm role.

Responsibilities:

• Manage complex calendars for multiple Managing Directors, resolving conflicts and reprioritising based on business needs
• Coordinate internal and external high-level meetings, including board-level and client meetings
• Independently manage all aspects of international and domestic travel, including flights, hotels, ground transport, visas, and detailed itineraries
• Act as a liaison for executives, handling calls, emails, and inquiries professionally; draft and respond to correspondence on behalf of MDs
• Prepare and review meeting materials, such as briefing documents and presentation decks, and manage follow-up actions
• Manage sensitive information, including client presentations, contracts, and board materials, ensuring strict confidentiality
• Prepare, audit, and submit expense reports using internal systems, and coordinate with finance teams on reimbursements
• Build strong relationships with internal teams, global executives, and key clients, representing the MDs professionally in all interactions

Requirements:

• Junior college (短期大学), vocational school (専門学校), or above (Bachelor’s degree is preferred)
• More than 5 years of experience as an Executive Assistant (investment banking, private equity, legal, or other professional services industries is a plus)
• Experience supporting C-level executives or Managing Directors in a professional and international environment
• Proficient in MS Office
• Knowledge of Concur, Salesforce, and Teams is preferred
• Bilingual level written and verbal English and Japanese

About the Company:

A leading global investment bank. The firm provides advisory services in mergers and acquisitions (M&A), capital markets, financial restructuring, and valuation. The company delivers independent, high-quality financial advice to corporations, financial institutions, and government clients across the region.

Keywords:

事務, サポート, アシスタント, 金融サービス, 投資, 銀行, 外資系

Job Ref: GE0U3N