チームアシスタント/ Team Assistant

A global financial services organisation is seeking a Team Assistant. The selected candidate will coordinate office management, HR support, IT liaison, and executive administration to ensure organisational efficiency and smooth day-to-day operations.

Responsibilities:

• Maintain supplier, vendor, and contract schedules for efficient reference and management
• Coordinate annual medical check-ups and employee-related administrative arrangements
• Handle congratulatory and condolence arrangements
• Manage business card printing and office access card issuance and termination
• Ensure availability of office supplies including stationery, pantry items, and equipment
• Manage corporate subscriptions including renewals and terminations
• Coordinate vendor contracts including office equipment leasing and service agreements
• Support onboarding processes and administer employee leave applications
• Act as liaison with IT teams and vendors for network, hardware, and system support
• Coordinate procurement and maintenance of IT equipment and office systems
• Liaise with telecom providers for communication systems and troubleshooting
• Provide general administrative and secretarial support including document preparation and handling communications
• Organise meetings, working lunches, and video or telephone conferences
• Manage travel arrangements including bookings, visa applications, and travel documentation
• Maintain filing systems and ensure proper documentation management and disposal
• Manage calendars and schedules for team members
• Organise local and international meetings and executive visits
• Prepare expense claims and support conference and seminar registrations

Requirements:

• Professional level Japanese and English

About the Company:

A leading global investment management firm, this organisation specialises in private markets, delivering tailored capital solutions across infrastructure, private equity, and real assets. Renowned for its strong international presence and disciplined investment approach, it offers professionals the opportunity to work on high-impact projects within a collaborative and performance-driven environment.

Keywords:

事務サポート, オフィスマネジメント, 総務, 秘書業務, スケジュール管理, 出張手配, ITサポート, ベンダー管理, 文書管理, 管理業務, 求人, 外資系

Job Ref: 7PXMHE