エグゼクティブアシスタント/ Executive Assistant

A global investment management company is seeking an Executive Assistant. The successful candidate will manage executive administration, coordinate meetings and travel, maintain records, and assist with office management and company events. This is a hybrid setup role.

Responsibilities:

• Provide secretarial and administrative support to the Head and Chief Investment Officer, Asia Pacific, and the CEO, Japan as needed
• Manage executive schedules and calendars
• Arrange internal and external meetings and coordinate travel bookings
• Prepare expense reports and monitor gifts and entertainment
• Maintain databases and client contact information
• Support clients and visitors
• Facilitate communication between the office and regional and global departments
• Apply the corporate seal to documents and manage certified copies and the Seal Registration Certificate
• Coordinate office management duties with the Chief Administrative Officer, Japan
• Support the organisation of Town Halls, company-wide meetings, and volunteer events
• Perform other secretarial duties as required

Requirements:

• Highly developed interpersonal and communication skills for liaising with internal and external stakeholders
• Commitment to the highest standards of administrative excellence
• Strong collaboration and teamwork skills
• Ability to engage effectively with people at different levels and from diverse cultural backgrounds
• Advanced MS Office Suite skills
• Native level Japanese; professional level English

About the Company:

A global real estate investment management firm specialising in property investment and asset management. The company provides investment strategies and manages real estate portfolios across a range of property sectors and international markets.

Keywords:

エグゼクティブ アシスタント, 秘書, 事務サポート, スケジュール管理, 会議調整, 出張手配, オフィス管理, 経費精算, イベント運営, 求人, 外資系

Job Ref: KC477E