エグゼクティブアシスタント/ Executive Assistant

A global healthcare company is looking for an Executive Assistant. The selected candidate will manage complex executive operations, stakeholder coordination, strategic initiatives, and administrative activities across global teams. This is a hybrid role.

Responsibilities:

• Manage executive schedules, priorities, and business commitments
• Coordinate travel, meetings, events, and related arrangements
• Prepare executive documents, presentations, reports, and communications
• Facilitate communication and coordination across global functions and stakeholders
• Support senior leadership meetings and ensure effective follow-up on key actions
• Build and maintain relationships with internal and external stakeholders
• Coordinate activities across leadership teams and functional groups
• Monitor priorities, timelines, deliverables, and business initiatives
• Anticipate executive needs and proactively address potential issues
• Support strategic initiatives, special projects, and business development activities
• Assist with budgeting, reporting, and administrative operations
• Provide administrative support to senior leaders and their direct reports
• Manage confidential information and related business documentation

Requirements:

• More than 7 years of experience supporting Executive Officers, C-suite executives, Senior Vice Presidents, or equivalent senior leadership
• Experience as an Executive Assistant within a multinational or global organisation
• Proficient in MS Office Suite
• Native level Japanese; proficient in English (CEFR C1+)

Preferred requirements:

• Bachelor’s degree or above in a scientific, technical, life sciences, or related domain
• Experience in pharmaceuticals, biotechnology, healthcare, life sciences, or innovation-driven industries
• Prior experience supporting leaders responsible for global functions or international operations
• Knowledge of pharmaceutical business development, licensing, partnerships, M&A, or R&D organisations

About the Company:

A global healthcare company focused on developing innovative pharmaceutical products and health solutions to address diverse medical needs. Its operations span multiple therapeutic areas, with a strong emphasis on research and scientific advancement to improve patient health and quality of life.

Keywords:

アシスタント, サポート, 事務,オペレーション, 秘書, 求人, 外資系

Job Ref: UOS2AX