ワークプレイスサービスコーディネーター/ Workplace Services Coordinator

An international technology company is looking for a Workplace Services Coordinator. The successful candidate will oversee workplace facilities, vendor management, vehicle depot operations, and site safety and compliance. This is a contract role.

Responsibilities:

• Oversee daily workplace operations, resolve facility issues, and respond to employee service requests
• Conduct site inspections and coordinate preventive and corrective maintenance of building systems
• Maintain office spaces, meeting rooms, kitchens, storage areas, workshops, and vehicle-support facilities
• Manage office supplies, pantry services, mail, deliveries, signage, and workspace setups
• Coordinate employee moves, new-hire readiness, and facility improvement projects
• Manage service providers, contractor access, service quality, contracts, inspections, and vendor documentation
• Ensure vendors and contractors comply with site access, safety, security, and work authorisation requirements
• Support purchase orders, invoices, vendor onboarding, and property-related issue resolution
• Coordinate vehicle depot access, vehicle movements, shipping, and receiving
• Work with engineering and vehicle operations teams to coordinate depot services and infrastructure needs
• Partner with EHS and Security on site inspections, corrective actions, emergency preparedness, and incident reporting
• Manage visitor access and employee badging, including visits from executives, customers, and government partners
• Escalate infrastructure, capacity, safety, and security risks to Places leadership

Requirements:

• More than 3 years of experience in workplace services, facilities coordination, office operations, property management, hospitality, fleet operations, or a similar operational role
• Experience supporting an office alongside a technical facility, such as a workshop, garage, vehicle depot, or engineering environment, ideally in automotive, mobility, or R&D settings
• Experience managing service contracts and preventive maintenance programmes
• Basic understanding of commercial building systems, including HVAC, electrical, plumbing, access control, fire and life-safety systems, MDF room management, facility maintenance, and vehicle depot operations
• Familiarity with ticketing, work-order, visitor-management, or facilities-management systems such as Jira, Envoy, or CMMS/IWMS systems
• Native level Japanese (JLPT N1); business level English

About the Company:

A global technology company specialising in vehicle simulation and software solutions for autonomous driving and advanced driver assistance systems. The company develops tools that help automotive and mobility businesses test, validate and improve vehicle technologies.

Keywords:

ワークプレイス管理, 施設管理, オフィス運営, ファシリティマネジメント, ベンダー管理, 設備保全, 車両デポ運営, 安全管理, セキュリティ管理, 業務改善, 求人, 外資系

Job Ref: 5PDQJK