エグゼクティブアシスタント / Executive Assistant

A foreign investment firm is looking for an Executive Assistant. The chosen applicant will provide administrative and operational support, managing calendars, travel arrangements, documentation, expenses, business applications, and other team requirements.

Responsibilities:

• Maintain calendars, contacts and tasks using Microsoft Office, and schedule and coordinate internal and external meetings, including ordering catering as required
• Coordinate domestic and international travel arrangements, including flights, car services, dinner reservations, colleague and client meetings, and troubleshooting travel issues when they arise
• Manage digital and hard-copy filing of confidential and highly pertinent deal information
• Answer phone lines, take messages as needed, and escalate matters where appropriate
• Facilitate obtaining signatures and sending signed documents back to counterparties outside the firm
• Order team-preferred office supplies, business cards, and other materials as required
• Submit deal-related invoices on behalf of the team, including preliminary work to set up new vendors and projects related to new deals
• Assist with preparing presentation materials, including printing and binding
• Review, edit and complete expense reports, work with Accounts Payable for timely payments, and track reimbursements
• Print materials as required
• Provide occasional internet research support
• Work with business applications, including in-house and external provider platforms such as DealCloud and Sansan
• Assist with special projects as needed and proactively anticipate work assignments whenever possible
• Maintain confidentiality of all sensitive and confidential information

Requirements:

• Bachelor’s degree or above
• More than 5 years of experience in a professional, corporate environment supporting senior professionals
• Excellent MS Office Skills (including PowerPoint, Word, and Excel)
• Ability to work independently with minimal supervision, with strong follow-through skills
• Excellent written and verbal communication skills
• Attentiveness to time differences, especially across North America, Europe and Asia against Japan, including during summer-time period
• Business level English

About the Company:

A leading multinational asset management and private equity firm with over three decades of experience in the financial services industry. Headquartered in the United States, the company has several thousand employees across a number of global locations.

Keywords:

サポート, アシスタント, 事務, 資産運用, 投資, 外資系

Job Ref: 0CZ1L2