シニアエグゼクティブアシスタント/ Senior Executive Assistant

An international financial services organisation is seeking a Senior Executive Assistant to support its investment banking operations. The selected candidate will provide high-level administrative support, manage executive schedules and travel arrangements, coordinate meetings and communications, and support operational and compliance-related activities.

Responsibilities:

• Support senior management and provide administrative assistance across the department
• Manage daily calendars and schedules for senior executives
• Coordinate executive appointments, meetings, receptions, and conference calls
• Prepare and review materials and correspondence for meetings
• Assist with the creation and modification of presentations, spreadsheets, and documents
• Coordinate travel arrangements and prepare travel schedules and agendas
• Prepare, reconcile, and track expense reports through the Travel and Entertainment Expense system
• Order supplies and process invoices through the Procure to Pay system
• Process and follow up on Virtual Requests
• Support ad-hoc reports and special projects as required
• Train, coach, and guide administrative staff when necessary
• Ensure compliance with applicable laws, regulations, policies, and ethical standards

Requirements:

• Bachelor’s degree or equivalent
• Experience in office administration within a large and complex financial services or similar organisation
• Highly proficient in MS Office Suite
• Demonstrated ability to quickly learn and utilise new systems
• Professional level Japanese and English

About the Company:

A globally recognised financial services organisation with a strong presence in investment banking and capital markets. The company is known for delivering comprehensive financial solutions and maintaining high standards of professionalism, compliance, and client service.

Keywords:

エグゼクティブアシスタント, 投資銀行, 秘書, スケジュール管理, 出張手配, 管理業務, 金融業界, 事務サポート, コンプライアンス, 求人, 外資系

Job Ref: E1BHPC