エグゼクティブアシスタント/ Executive Assistant

A multinational technology company is looking for an Executive Assistant. The selected candidate will support senior leadership through bilingual communication, stakeholder coordination, meeting and event management, administrative support, and cross-functional collaboration in a global environment.

Responsibilities:

• Act as a trusted liaison between the Head of Business Unit and team members
• Ensure effective communication in Japanese and English, including translation of verbal and written materials
• Foster trust and address queries as the primary contact for team members
• Support communication with shared services, other business units, and HQ functions
• Prepare proposals, presentations, and reports to support strategic decisions
• Identify opportunities to improve processes and contribute to team success
• Support initiatives to enhance employee satisfaction and well-being
• Organise and coordinate meetings, workshops, and events, including agendas, materials, and logistics
• Take detailed meeting minutes and ensure follow-up on action items
• Handle customer communications with professionalism and accuracy
• Manage travel arrangements for the Head of Business Unit, team members, and international visitors
• Provide on-site support for overseas visitors to ensure smooth operations
• Manage schedules, appointments, and time management for the Head of Business Unit
• Process routine administrative tasks such as travel reimbursements and expense reporting
• Maintain organised records and documentation

Requirements:

• Bachelor’s degree or above
• Experience supporting senior leaders as an Executive Assistant, administrative coordinator, or similar role
• Hands-on experience with bilingual Japanese-English communication, including translation and interpretation in business settings
• Experience in calendar management, travel planning, expense processing, and meeting logistics
• Experience organising workshops and events, including material management and action tracking
• Accurate translation and consecutive interpretation between Japanese and English
• Ability and willingness to support occasional early or late calls with global stakeholders and occasional travel
• Possess a valid authorisation to work in Japan
• Native level Japanese; proficient in English

Preferred requirements:

• Academic background in life sciences, materials, engineering, or related fields
• Experience in a multinational and/or technical environment
• Exposure to life sciences, biopharma, materials research, electronics, or semiconductor industries
• Experience with Microsoft Teams, SharePoint, Planner, Trello, or Asana
• Experience with Salesforce, SAP, Concur, or similar CRM/ERP and T&E tools
• Possess a valid interpreter or translator certification
• Possess a valid project or process credentials such as PMP, Prince2 Foundation, or Lean Six Sigma
• Possess a valid Microsoft Office Specialist certification

About the Company:

This company operates in the optics and technology industry and supports advanced scientific and industrial innovation. It is recognised globally for delivering precision solutions across research, healthcare, and industrial sectors.

Keywords:

エグゼクティブアシスタント, バイリンガルサポート, ステークホルダーマネジメント, スケジュール管理, 会議運営, 翻訳・通訳, イベント管理, 管理業務, グローバル環境, プロジェクト調整, 求人, 外資系

Job Ref: WS8JG4