エグゼクティブアシスタント/ Executive Assistant

A luxury hospitality company is looking for a Personal Assistant to the Area Vice President. The selected candidate will provide high-level executive support, coordinate portfolio-wide operations, manage stakeholder communication, and ensure seamless execution of business priorities across a multi-property environment.

Responsibilities:

• Manage executive calendars, travel arrangements, meetings, and business schedules across multiple stakeholders
• Support the Area Vice President and General Manager through proactive coordination and prioritisation of business activities
• Prepare executive briefings, presentations, reports, and meeting materials using AI tools
• Coordinate communication and follow-up between hotel leadership teams, owners, and corporate stakeholders
• Track action items, deadlines, and operational deliverables across the portfolio
• Manage confidential correspondence and sensitive business matters with professionalism and discretion
• Support leadership meetings, owner meetings, property reviews, and executive visits
• Provide bilingual communication, translation, and interpretation support in Japanese and English
• Identify scheduling conflicts, operational risks, and coordination gaps while recommending practical solutions
• Maintain organised tracking systems for projects, reports, and executive documentation

Requirements:

• More than 5 years of experience in executive administrative support
• Proficiency in MS Office Suite
• Strong AI-based technology skills
• High attention to detail, professionalism, and confidentiality
• Strong cultural awareness within Japanese business environments
• Proficient in written and verbal Japanese and English

Preferred requirements:

• Diploma or above in Hospitality Management, Business Administration, or related field
• Experience in luxury hospitality, multi-property operations, or regional office environments
• Experience supporting senior hospitality leadership

About the Company:

The company is a recognised luxury hospitality organisation managing premium hotel and hospitality operations across Japan. It is known for delivering exceptional guest experiences, maintaining high operational standards, and fostering a collaborative and service-driven culture.

Keywords:

エグゼクティブアシスタント, パーソナルアシスタント, ホスピタリティ, バイリンガル対応, 経営サポート, ラグジュアリーホテル, プロジェクト調整, 役員秘書, 求人, 外資系

Job Ref: IBTI6I