エグゼクティブアシスタント/ Executive Assistant

A renowned hospitality organisation is seeking a Personal Assistant to the Managing Director. The selected candidate will provide comprehensive administrative, communication, and project support while ensuring efficient coordination, confidentiality, and executive assistance.

Responsibilities:

• Manage and organise the Managing Director’s calendar, appointments, meetings, and travel arrangements
• Handle correspondence including emails, letters, and phone calls as the first point of contact
• Prepare and edit reports, memos, and presentations
• Act as liaison between the Managing Director and internal teams, stakeholders, clients, and external partners
• Coordinate communication to ensure alignment and clarity of directives
• Manage internal communication projects such as staff announcements and updates
• Organise meetings including agenda preparation, document collection, and minute-taking
• Coordinate logistics for internal and external events including conferences, workshops, and team activities
• Assist in project planning, execution, and progress tracking to meet deadlines
• Support decision-making by providing relevant data and research
• Handle sensitive information with strict confidentiality and discretion
• Manage personal appointments and commitments of the Managing Director
• Provide personal support impacting professional efficiency
• Translate between Japanese and English

Requirements:

• Experience as a personal assistant or similar administrative role
• Excellent written and verbal communication abilities
• Proficiency in MS Office Suite and office management tools
• Discretion in handling confidential matters
• Proactive and self-motivated approach
• Flexible and adaptable to changing environments

About the Company:

A distinguished luxury hospitality brand, this organisation operates a renowned hotel in Osaka, delivering exceptional guest experiences through refined service, premium facilities, and strong international standards. Known for its expertise in hotel management, customer service excellence, and event hosting, it offers dynamic career opportunities for professionals seeking growth in the global hospitality industry.

Keywords:

パーソナルアシスタント, 秘書業務, スケジュール管理, 事務サポート, 通訳翻訳, 会議調整, プロジェクトサポート, コミュニケーション管理, 求人, 外資系

Job Ref: SU2BU1