リーガルプラクティスアシスタント/ Legal Practice Assistant (EA)

A multinational law firm is seeking a Legal Practice Assistant (Executive Assistant). The successful candidate will manage schedules and correspondence, coordinate business activities, prepare legal documents and reports, handle billing administration, and maintain client records and legal databases. This is a hybrid setup role.

Responsibilities:

• Manage diaries, phone calls, workflows, meetings, travel arrangements, and correspondence
• Communicate effectively with management and internal and external clients
• Coordinate local and overseas business activities
• Assist with report preparation to support strategic planning
• Draft and format legal documents and prepare presentation materials
• Prepare client bills and enter fee-earner timesheets
• Maintain client information, case files, legal databases, and document management records
• Monitor lawyers’ calendars and cases to ensure timely support
• Provide client-focused administrative support and collaborate with legal secretaries and support teams
• Deliver responsive, professional assistance with a flexible and collaborative approach

Requirements:

• Diploma or completion of formal secretarial training
• Legal secretarial experience at a well-regarded law firm, ideally in Finance, Corporate, or Securities practice
• Strong computer and typing skills, with high proficiency in MS Office Suite
• Flexibility to work beyond office hours when required
• Proficient in written and spoken Japanese and English

Preferred requirements:

• Practical experience with Aderant or a similar accounting system

About the Company:

An international law firm providing legal advice on complex cross-border transactions, corporate matters, finance, energy, infrastructure and dispute resolution. Employees benefit from professional development and opportunities to work with multinational clients in a collaborative, multicultural and internationally connected environment.

Keywords:

リーガルアシスタント, エグゼクティブアシスタント, 法律事務, 秘書業務, 法律文書作成, スケジュール管理, 請求管理, 顧客情報管理, 法律事務所, バイリンガル, 求人, 外資系

Job Ref: V42KR8