エグゼクティブアシスタント/ Executive Assistant

A multinational investment banking firm is hiring an Executive Assistant. The selected candidate will manage complex scheduling, travel, communications, and executive operations. This is a temp-to-perm role.

Responsibilities:

• Manage complex calendars and schedule meetings across time zones
• Coordinate internal and external high-level meetings, board sessions, and client events
• Prepare and review meeting materials and ensure executives are fully briefed
• Independently handle international and domestic travel arrangements and itineraries
• Act as liaison for executives, managing communication and correspondence
• Handle confidential documents and ensure secure storage and tracking
• Prepare and audit expense reports using internal systems
• Track executive action items and support internal initiatives and planning
• Engage with internal teams, clients, and external partners on behalf of executives

Requirements:

• Junior college (tanki daigaku), vocational school (senmon gakko) or above
• More than 5 years of experience as an Executive Assistant
• Experience supporting C-level executives in investment banking, private equity, legal, or professional services
• Knowledge of Concur, Salesforce, and Teams preferred
• Proficient in MS Office Suite
• Bilingual level Japanese and English

About the Company:

A global investment bank renowned for its expertise in mergers and acquisitions, capital markets, and financial restructuring, this firm delivers strategic advisory services with a client-first approach. Backed by a strong international presence and deep industry knowledge, it offers professionals the opportunity to grow in a dynamic, high-impact environment.

Keywords:

投資銀行, エグゼクティブアシスタント, コーポレートファイナンス, スケジュール管理, 出張手配, プロフェッショナルサービス, 求人, 外資系

Job Ref: S0IBWK