役員秘書/ Family Office Executive Assistant

A leading financial services company is seeking a Family Office Executive Assistant. The selected candidate will provide high-level administrative, operational, and compliance support while coordinating with local institutions and stakeholders. This is a remote setup role.

Responsibilities:

• Provide administrative and logistical support to Japan-based stakeholders, including after-hours personal support
• Manage schedules, travel arrangements, and accommodations for executives
• Support communications, email correspondence, and translation/interpretation as needed
• Handle financial administration, including expense tracking, payments, and receipts
• Coordinate regulatory filings and compliance with Japanese laws for non-Japanese entities
• Draft, proofread, and edit reports, correspondence, and presentations
• Oversee household staff and manage property-related logistics and private events
• Maintain organised and confidential filing systems, both electronic and physical
• Coordinate closely with counterparts in Osaka and other designated partners

Requirements:

• Bachelor’s degree or above
• Experience in executive support, secretarial duties, or family office operations
• Proficient in stakeholder coordination and regulatory compliance
• Japanese national or PR holder
• Native level Japanese; conversational Chinese; proficient in English

Preferred requirements:

• Experience in a secretarial role
• Possess a valid HSK level 2 qualification
• Possess a valid driver’s licence

About the Company:

A leading financial services firm, specialising in asset, fund, and investment management, delivering innovative solutions for growth and stability. Known for its expertise and dynamic work environment, it attracts top talent seeking rewarding careers in finance and investment management.

Keywords:

ファミリーオフィス, エグゼクティブアシスタント, コンプライアンス, 管理サポート, スケジュール管理, 財務管理, 不動産管理, ステークホルダー調整, 求人, 外資系

Job Ref: LGNAND