役員秘書/ Executive Assistant

An international investment firm is seeking an Executive Assistant. The selected candidate will manage administrative, travel, and documentation tasks while ensuring smooth operations for senior professionals. This is a haken role.

Responsibilities:

• Maintain calendars, contacts, and tasks, schedule internal and external meetings, and arrange catering
• Coordinate domestic and international travel, including flights, car service, reservations, and troubleshooting issues
• Manage digital and physical filing of confidential deal information
• Answer phone lines, take messages, and escalate as appropriate
• Facilitate obtaining signatures and sending documents to counterparties
• Order office supplies, business cards, and manage other office support tasks
• Submit deal-related invoices, set up new vendors, and support AP processes
• Prepare presentation materials, including printing and binding
• Review, edit, and complete expense reports, ensuring timely reimbursements
• Perform occasional internet research and assist with special projects
• Work with internal and external business applications such as DealCloud and Sansan
• Maintain confidentiality of sensitive and confidential issues

Requirements:

• More than 5 years of experience in a professional corporate environment supporting senior professionals
• Proficient in MS Office Suite
• Highly organised with a proactive mindset and ability to prioritise multiple urgent tasks
• Strong interpersonal communication skills
• Attentive to time zone differences across North America, Europe, and Asia
• Professional level Japanese and English

About the Company:
A leading multinational asset management and private equity firm with over three decades of experience in the financial services industry. Headquartered in the United States, the company has several thousand employees across a number of global locations.

Keywords:

エグゼクティブアシスタント, プライベートウェルス, カレンダー管理, 出張手配, 経費管理, 文書管理, 求人, 外資系

Job Ref: 1ZUTE8