アシスタント/コンシェルジュ/ Assistant/Concierge

A multinational law firm is looking for an Assistant/Concierge. The selected candidate will deliver exceptional front-line client service while supporting daily office operations and administrative tasks. This is a hybrid setup and fixed-term contract role.

Responsibilities:

• Provide reception and switchboard services, including client greetings, meeting room bookings, and coordination with business services
• Manage visitor arrangements such as desk allocation, access cards, and travel or personal assistance requests
• Coordinate meetings and training sessions, including IT setup, catering, and reporting attendees
• Arrange travel bookings, accommodation, visas, and ad hoc reservations for internal and external events
• Support lawyers with scheduling, expense reimbursement, client data updates, seminar registrations, and transportation arrangements
• Handle document management, including drafting, editing, proofing, scanning, filing, and archiving

Requirements:

• 1-5 years of work experience in a similar or relevant role within a professional services environment
• Proficient in MS Office Suite
• Native level Japanese; business level English (TOEIC 850+)

About the Company:

A leading global law firm with a strong presence in Japan, this organisation is recognised for delivering innovative legal solutions across corporate, finance, and regulatory sectors. With a collaborative approach and deep industry expertise, it empowers professionals to grow their careers while supporting clients in achieving success worldwide.

Keywords:

法律事務所, コンシェルジュ, アシスタント, クライアントサービス, 文書管理, ビジネスサポート, 受付業務, 求人, 外資系

Job Ref: 6MFMLD