スケジュール調整担当者/ Scheduling Coordinator

A leading technology-driven operations company is seeking a Scheduling Coordinator (Integration Resources Coordinator). The selected candidate will manage integration team scheduling, project staffing, timesheets, reporting, and provide administrative and leadership support for smooth departmental operations.

Responsibilities:

• Coordinate integration team schedules, gather requests, propose solutions, and maintain scheduling systems such as Slack, Toggl, and Asana
• Monitor project kick-offs and update Epicor to maintain accurate integration loads and clocking guides
• Maintain US project pipeline in Epicor with a 3-to-6-month view
• Manage department timesheets and review exceptions or corrections
• Support Integration Leadership with scheduling, company projects, reporting, recruiting, travel, and department events
• Provide weekend/after-hours support and be available for urgent matters
• Adhere to company safety policies and procedures
• Attend meetings, seminars, and training sessions as required
• Communicate with and schedule freelance tour staff for projects in collaboration with project leadership
• Maintain accurate records of staff working hours and project assignments
• Schedule additional freelance and local shop labour with project and integration leadership
• Perform administrative tasks including booking hotels, transportation, and managing invoicing

Requirements:

• High School diploma or above in business, operations, project management, or related field
• More than 1 year of experience in administrative support, scheduling, or resource coordination
• Proficiency with basic office software including Excel/Google Sheets, email, and calendar tools
• Strong organisational and time management skills with ability to manage multiple priorities
• Ability to work occasional evenings/weekends and respond to urgent requests
• Attention to detail and ability to maintain accurate records
• Professional level Japanese and English

Preferred requirements:

• Knowledge of Asana, Slack, and Toggl

About the Company:

A leading provider of innovative live event solutions, this company specialises in designing and delivering large-scale staging and rigging projects for global entertainment and events. Known for its commitment to safety, creativity, and technical excellence, it offers exciting career opportunities for job hunters seeking growth in event production and engineering.

Keywords:

スケジューリング, リソース管理, プロジェクト管理, タイムシート, 行政サポート, 統合チーム, 労務管理, 勤務記録, 求人, 外資系

Job Ref: EM04PW