事務アシスタント/ Administrative Assistant

A leading intergovernmental organisation is looking for an Administrative Assistant. The selected candidate will support executive office operations, handle administrative processes, manage documentation, and assist staff with daily and organisational requirements. This is a contract role.

Responsibilities:

• Prepare drafts and documents for internal and external use, including applications, certificates, notes verbale, memoranda, and office orders
• Review invoices and supporting documents, create purchase orders, and submit payment requests via the accounting system
• Handle procedures for renewal, amendment, and termination of staff-related items such as National Health Insurance, MOFA ID cards, corporate cards, and visas
• Classify and manage files within the shared drive
• Support administrative and logistical arrangements for activities such as staff training, social sessions, and townhall meetings
• Assist expatriate staff with Japanese-language support for schools, medical facilities, housing, and municipal registrations

Requirements:

• Associate’s degree or above
• More than 3 years’ experience in administrative roles, including HR and document management
• Experience in administrative support, human resources, and document handling
• Proficient in MS Office Suite, Zoom, and SAP ByD/Concur
• Professional level Japanese and English

About the Company:

A leading intergovernmental organisation in the Asia-Pacific region, this institution drives economic growth and workforce development through productivity, innovation, and skills-enhancement programmes. It collaborates with government bodies, industry partners, and professionals to deliver training, research, and capacity-building initiatives, offering meaningful career opportunities in international development, project management, and organisational excellence.

Keywords:

事務アシスタント, 管理業務, 総務, 人事サポート, 文書管理, 外資系, 国際機関, 求人, 外資系

Job Ref: KJ4MI4