アシスタント/ Assistant

An international financial services company is seeking an Assistant. The selected candidate will provide comprehensive administrative support to senior business leaders, ensuring smooth coordination and efficient daily operations. This is a direct contract role.

Responsibilities:

• Arrange complex travel plans, itineraries, and visa coordination
• Schedule and organise meetings, conferences, and off-sites, including logistics
• Prepare and edit executive materials such as Word documents and Excel spreadsheets
• Process business expenses and manage reimbursements using the Concur system
• Coordinate recruitment logistics and onboarding for new team members
• Draft and proofread strategic communications, including letters, memos, and invitations
• Manage priorities independently and respond to business needs beyond standard hours
• Collaborate with other assistants to ensure seamless communication and support
• Handle invoice coding and vendor onboarding using PeopleSoft
• Provide general administrative and office support, including mail and reception assistance
• Participate in community and social initiatives

Requirements:

• Bachelor’s degree or above
• More than 5 years of experience supporting senior business leaders and teams
• Knowledge of standard office procedures and equipment
• Proficient in MS Office Suite
• Native level Japanese; professional level English

About the Company:

A leading global investment management firm, this company specialises in private equity, credit, and real assets, delivering long-term value through strategic and disciplined investment approaches. With a strong presence in Japan and worldwide, it offers professionals the opportunity to grow in a dynamic environment driven by innovation, collaboration, and financial excellence.

Keywords:

管理サポート, エグゼクティブサポート, オフィス管理, コミュニケーション, 金融サービス, 求人, 外資系

Job Ref: BBJ1P3