オフィスマネージャー/ Office Manager

A foreign oil and gas company is looking for an Office Manager. The selected candidate will ensure smooth office operations and a safe, efficient, and organised work environment covering facilities, administration, document control, safety, and vendor management.

Responsibilities:

• Oversee daily office activities and maintain efficient workflows
• Manage office layout, space planning, equipment procurement, and maintenance
• Handle facility management, including cleaning, repairs, security, and vendor coordination
• Ensure compliance with Japanese building codes, fire safety, and occupational health standards
• Implement and maintain Safety Management Systems (SMS) and Business Continuity Management (BCM) plans
• Monitor emergency preparedness and risk mitigation measures
• Conduct regular safety audits and drills
• Answer phone calls, greet visitors, and manage incoming/outgoing mail and deliveries
• Organise company events, meetings, and travel insurance arrangements
• Support staff with administrative needs
• Develop and maintain filing systems for physical and digital documents
• Manage internal documents, contracts, and reports
• Ensure data security and confidentiality
• Monitor office-related expenses and manage budgets
• Process invoices and assist with expense reporting

Requirements:

• Bachelor’s degree or above in business administration, facilities management, safety management, or related field
• 8-10 years of experience in office administration, facilities management, and safety/security operations
• Experience implementing and maintaining safety management systems and business continuity plans
• Hands-on experience coordinating company events and managing staff
• Proven track record in managing office facilities, space planning, and vendor contracts
• Proficient in MS Office, SAP and other administrative tools
• Familiarity with compliance requirements related to office safety and security
• Strong understanding of safety regulations, emergency preparedness, and business continuity frameworks
• Knowledge of office operations, best practices, procurement processes, and vendor management
• Familiarity with Japanese building codes, fire safety, and occupational health standards
• Excellent interpersonal and communication skills
• Fluent level Japanese; business level English
  

Preferred Requirements:

• Professional certifications in Safety Management Systems (SMS), Business Continuity Management (BCM), or Facilities Management

About the Company:

An oil and gas company, this international organisation is headquartered in the Middle East and operates worldwide. Its services cover oil exploration, drilling, renewable energy, and gas operations.

Keywords:

オフィス管理, 安全, 運営, ユーティリティ, 石油会社, 外資系

Job Ref: AC5Y17